Administration Assistant – Private Capital – Taunton

Vacancy details

Our Private Capital team has an opportunity for an Administration Assistant to provide proactive and professional support to fee earners within the team.

Role: Administration Assistant
Location: Taunton
Hours: Full Time
Term: Fixed Term Contract – 1 year
Vacancy Reference: 1288-BTN

Who we are

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

Most of our people choose to work in a hybrid fashion, working from home and attending our offices on occasion. Our offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton.

Day to day, you’ll be successful in this role by:

Based in our well-regarded Private Capital team, you will be supporting a busy team, working on a variety of tasks.

Your regular duties will include:

• Opening, closing and archiving client files.
• Scanning documents and correspondence (including incoming and outgoing post) into our document management system.
• Being the first point of contact for clients and intermediaries and (taking messages, assisting with routine queries, arranging meetings etc.)
• Document production, including some audio typing
• Copy typing emails, memos
• Creating and updating Excel spreadsheets
• Producing and editing of legal and other documents
• Ensuring documents and records are stored appropriately
• Keeping filing and e-filing up to date and accessible
• Arranging payments in and out and transfers between accounts
• Diary and event management for the fee earners
• Assisting with out of office requests

You will also be involved in other administrative activities for all the fee earners in the team as required, including helping other administrators during busy periods, and to cover absences from work.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

This role is right for you if:

Previous experience of working within a legal environment or administration role would be of benefit, but is not essential for this role. Full training will be given so this role may be of interest if you have recently left full time education. If you have a genuine interest in working within the legal sector providing key support to fee earners, co-workers and an excellent client experience, we would very much like to hear from you.

You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients.

This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.

You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.

You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.

We expect you to be someone who takes pride in your work and in providing a first class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.

Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.

What we can offer you:

A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.

Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.

There’s no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.

Listen to what a few members of our team have to say about what life here at Clarke Willmott is really like, to see if it’s the right fit for you.

Apply

If you would like to apply for this vacancy, please send us your CV and covering letter using the form below.

(If you have any difficulties with the form, you can email your application to us at careers@clarkewillmott.com)

As a firm we are committed to protecting the privacy and security of your personal information. Our recruitment privacy notice details how information is collected, processed and how long it is retained for.